Key steps to transfer Company Secretary to Sleek
- Services Selection & Payment: Once the required services have been selected payment can be made directly in the Sleek Customer App via credit card or bank transfer.
- Onboarding: We collect your company details in the Customer App as they appear on the latest ACRA Bizfile+ business profile, including directors, shareholders, activity codes and registered address.
- Compliance Check: Directors and shareholders will be sent an email invitation to accept to join the company on the Sleek Platform and to provide a copy of their Know Your Customer (KYC) documents. All KYC information can be cleared digitally.
- Preliminary Check of Company Records: In parallel, our Corporate Secretary team purchases the latest business profile and checks that your statutory filings are up to date: AGMs held, annual returns filed, and registers kept. This includes the Register of Registrable Controllers (and that it has been lodged with ACRA's central register), the Register of Nominee Directors and the Register of Nominee Shareholders. If the company has preference shares or other share classes, we request the constitution for review.
- Withdrawal from Bizfile: Once compliance and the preliminary statutory records check has been completed without further requests for information, our Corporate Secretary team will initiate a withdrawal and appointment lodged on Bizfile, with the appointee endorsing via Singpass.
- Signing Transfer Documentation: Our Corporate Secretary team will circulate for e-signature a General Release of Liabilities and all other transfer documents.
- ACRA Filing: After signing, we file the appointment of the new secretary and the cessation of the previous one with ACRA on Bizfile+ within 14 days of the change.
- ACRA BizProfile Purchase: Once filing with ACRA is completed, Sleek will purchase an updated ACRA Business File and send this to you and also the former Corporate Secretary for their records.
- Collection of Company Records: We arrange a courier to collect the physical statutory records from the previous secretary. If documents are missing or remediation is needed, we will tell you. Remediation is billed on time spent at SGD 50 per hour. If your registered office address was your previous provider's address, update it within 14 days so that ACRA's letters reach you.
- Appointment & Transactions: Once the transfer in process is completed (i.e. all records in order and all remediation (if necessary) has been completed) our team can then support with any ad hoc transactions on the company such as adding new shareholders and any other requests.
What are the most common outstanding matters identified when transferring Corporate Secretary?
Unsigned/Missing Documentation such as Share Certificates - these will need to be remediated.
Outdated Company Officer’s Particulars (i.e. expired KYC details such as passports or change of names/addresses) - late filing penalties from ACRA may be payable.
Outstanding Tax & Accounting Filings - all deadlines for a company are triggered based on the company's End of Financial Year - you can use this deadline calculator to find your deadlines.
> Estimated Chargeable Income (ECI) and Form C/ C-S are tax filing forms which are typically handled by your bookkeeper for the financial year.
> AR and AGM are typically filed by your Corporate Secretary. Filing of AGM will also require Unaudited Financial Statements.
