Process if you are exempted from holding an Annual General Meeting (AGM)

Updated 1 year ago by Junie Zhu

Below are the steps if a company is exempted to hold the Annual General Meeting (AGM)

  1. Company (or Sleek as accountant) will need to provide the finalised financial statements within 5 months after the end of its financial year (FYE)
    If a company is dormant and fulfils the requirements to be exempted from preparing financial statements, the company shall still provide its management accounts for approval.
  2. Sleek Corporate Secretary team will prepare and send the following documents for signature. The documents will be signed through SleekSign. You may refer to this article on how to SleekSign a document.

General list of AGM documents (documents may vary depending on structure of company):

  • Directors’ resolutions to amongst others, to approve the financial statements and note the exemption to hold AGM (to be signed by all Directors)
  • Member(s) Confirmation to confirm receipt of financial statements within 5 months after end of FYE (to be signed by all members)
  • Statement by small company exempted from audit requirements (to be signed by all Directors)
  • Statement by dormant company exempted from audit requirements (to be signed by all Directors)
  • Annual Declaration (to be signed by a Director)
  1. Respective directors and members will need to sign the Financial Statements and AGM documents.
  2. Company (or Sleek as accountant) will provide XBRL format of financial statements for filing with ACRA (if applicable).
  3. Sleek Corporate Secretary team will file the Annual Return with ACRA. The Annual Return should be filed:
    1. Within 7 months after the end of FYE, or
    2. If the extension is filed, within 9 months after the end of FYE.


Did this answer your question?